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Senior Administrative Assistant

Columbia Threadneedle

Columbia Threadneedle

Boston, MA, USA
Posted on Friday, February 2, 2024
Ameriprise Financial is looking to add a Senior Administrative Assistant to the team! The ideal candidate would have prior experience as an Administrative Assistant, as well as the desire to learn and grow within Human Resources. Responsibilities include scheduling meetings and conferences, reading and responding to emails and requests on behalf of the leader(s), preparing presentations, handling internal and external communications, travel arrangements, expense reports and invoices, and coordinating department programs, offsite events, and special events or conferences. Additional responsibilities include responding to ad hoc requests as well as providing project support and logistics for meetings, town halls, and offsite meetings. The individual in this role will extend independent judgment over prioritization of work, and on behalf of the leader.

Key Responsibilities

  • Independently manage leader(s) calendar and meeting prioritization.

  • Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies.

  • May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.

  • Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports.

  • Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsite meetings, and special events or conferences.

  • May provide leadership to direct reports including coaching, mentoring and annual performance reviews.

  • Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).

  • Provide new hire training and/or mentoring to administrative staff within department or business unit.

  • May provide back-up other administrative assistants.

Required Qualifications

  • High School Diploma

  • 1-3 years of relevant experience required.

  • Proficiency w computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).

  • Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.

  • Ability to anticipate needs and use independent judgement given limited availability of leader.

  • Ability to exercise discretion due to accessing and handling sensitive information.

About Our Company
We’re a diversified financial services leader with more than $1 trillion in assets under management and administration. Our team of 20,000 people in more than 20 countries advise, manage and protect the assets and income of more than 2 million individual, small business and institutional clients. We are a long-standing leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial Services, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.


Full time



Job Family Group

Business Support & Operations

Line of Business

HR Human Resources