Executive Receptionist, based on site at our Boston Office

Key Responsibilities

• Reception: Greet visitors and provide directions for various businesses/floors. Take coats, offer refreshments, notify appropriate contacts.
• Security/vendor/mail deliveries: Assist with tasks necessary regarding the Ameriprise Security team, building security and occasional outside visitor personal security teams. Compile, track and distribute a weekly in/out attendance list and travel schedules. Maintain visitor and temporary access card process for building. Handle parking administration for executives and visitors. Assist and back up the Office Concierge with vendor deliveries such as mail, catering, florists, movers, deliveries, etc.
• Phone: Answer main switchboard number for local corporate site.
• Other executive support: Provide executive support to visiting senior executives. Perform basic clerical duties and provide back-up support for local senior leaders. Perform other general administrative duties as assigned/needed.
• Manage expense reports using Concur for the CEO, Global Asset Management.

Required Qualifications

• 1-3 years of relevant experience.
• Knowledge of administrative and clerical procedures.
• Strong interpersonal and communication skills.
• Customer service orientation and ability to operate effectively in stressful situations.
• Strong organizational and planning skills and ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail.
• Takes initiative when warranted.
• Positive and energetic attitude.
• Working knowledge of Microsoft Suite of software - Outlook, Word, PowerPoint, Excel.

Preferred Qualifications

• SharePoint experience is helpful but not required.

This role is based on site at our Boston office at Atlantic Wharf, 290 Congress Street.

About Our Company
We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of 2024. With our team of more than 20,000 people in 20 countries, we advise, manage and protect assets and income of more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

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