Executive Assistant
M&T Bank
Overview:
We are seeking a highly organized, proactive, and career-driven Executive Assistant to provide exceptional support to two Executive Vice Presidents. This role goes beyond traditional administrative duties – it’s about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you.
What You’ll Do:
Calendar & Email Management: Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.
Travel & Expense Coordination: Arrange domestic travel and handle expense reporting with accuracy and timeliness.
Project & Event Support: Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.
Executive Support: Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives.
Team Engagement: Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.
Operational Assistance: Manage access requests, time-off tracking, and other administrative processes.
Daily Collaboration: Partner closely with executives to review upcoming priorities, meetings, and deliverables.
Education and Experience Required:
Associate's degree, or equivalent work experience.
4+ years of progressive administrative support experience, preferably supporting executives.
What We’re Looking For:
Experienced Career Admin: Proven success supporting senior leaders in a corporate setting.
Proactive Problem Solver: Anticipates needs, identifies solutions, and takes initiative without waiting for direction.
Organizational Expert: Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.
Detail-Oriented & Reliable: Strong attention to detail for expense reporting, travel arrangements, and event planning.
Tech-Savvy: Comfortable with the Microsoft Office Suite and other productivity tools.
Relationship Builder: Professional, approachable, and committed to helping executives lead effectively.
Growth Mindset: Eager to learn and grow within the organization.
Work Model/Office Location:
This is an onsite position requiring five days in office per week.
Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110.
Required Availability:
Monday-Friday, 8:30am-5:00pm (flexible).