The Executive Communications, Planning and Execution Lead will play a pivotal role in supporting Chief Operating Officer (COO) communications, executive readiness, and the planning and execution of key initiatives and special projects within State Street Investment Management. Responsibilities include developing executive‑level presentations, coordinating operating rhythm, governance, and reporting, supporting client presentations, managing requests from firmwide board and governance forums. This role requires an execution-oriented individual with a strategic mindset and proven Investment Management experience, able to deliver high quality work under tight deadlines, write and coordinate key COO communications and presentations, navigate ambiguity and collaborate effectively with senior leadership and colleagues across the organization.

Why this role is important to us

The COO Business Operations team you will be joining is a part of State Street Investment Management, the 4th largest asset manager in the world. Our COO vision is to create a scalable, robust, flexible, investment management operating platform which will enable exemplary regulatory, risk, digital, technology and data led, business services for Investment Management and our clients. We foster a culture of empowerment, ownership, and support, where fun inspires collaboration and agility, enabling our people and clients to thrive.

Join us if making your mark in the asset management industry from day one is a challenge you are up for.

Executive Communications & Reporting

• Design and deliver visually compelling executive presentations in direct support of the COO for both internal and client-facing audiences.
• Prepare briefing materials and talking points to support the COO’s engagement in presentations, stakeholder meetings, and other internal and external events.
• Assist with drafting memos, newsletters and other communications on behalf of the COO, ensuring communications reflect his voice and are aligned to his strategic priorities.
• Ensure the COO’s presentations and communications contain current, accurate information, align with brand standards and effectively communicate strategic narratives.
• Maintain a centralized library of executive presentations, reports, templates and assets, and ensure standard content is shared with the leadership team.
• Developing new organizational processes to enable us to work more effectively and efficiently

COO Executive Support

• Coordinate and deliver monthly and quarterly reporting for internal stakeholders, including corporate and board-level materials.
• Support and coordinate high priority engagements and key initiatives for the Office of the COO.
• Track, manage and drive closure on internal and external requests directed to the COO.
• Handle sensitive and time-critical matters on behalf of the COO, ensuring focus on the highest-value priorities.
• Collaborating across the leadership team to acquire the right content and information

Operating Rhythm and Governance

• Own the COO operating cadence, including weekly leadership meetings, monthly business reviews, quarterly governance forums, and offsites.
• Shape and drive effective forums by developing agendas, materials, and follow‑ups that enable clear decisions and alignment.
• Ensure disciplined execution by documenting decisions, tracking actions, and driving accountability to deliver outcomes.

Qualifications

• Bachelor’s degree in Communications, Marketing, or related field.
• 7-10+ years of experience in communications, marketing, or executive support.
• 5+ years of experience in investment management, financial services business.
• Proven experience supporting senior leaders or in a Chief of Staff, strategy or business operations role.
• Strong proficiency in Microsoft PowerPoint and Excel; familiarity with SharePoint and Outlook Calendar tools.
• Excellent writing, editing, and visual storytelling skills.
• Strong analytical, problem solving and communication capabilities.
• Demonstrated ability to manage multiple priorities and deliver high quality work in a fast-paced environment.
• High degree of professionalism, discretion and sound judgment
• Experience with design tools (e.g., Canva, Adobe Creative Suite) is a plus.

Preferred Attributes

• Curiosity and comfort leveraging with AI tools and embracing experimentation to improve efficiency and decision making.
• Collaborative, resourceful, can-do mindset.
• Planning, thinking ahead, sequencing and organizing deliverables to a high standard
• Strong attention to detail and commitment to quality.
• Interest in executive communications, internal engagement, and client support.

Salary Range:

The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.

For a full overview, visit https://hrportal.ehr.com/statestreet/Home.

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.